Our Data Privacy Policy

Protecting your Privacy

This privacy policy sets out how Unipedia Ltd uses and protects any information that you give when you use our website.

Unipedia is committed to ensuring that your privacy is protected, and our website complies with the principles of the Data Protection Act 1998 and is in line with the GDPR as of 28th January 2021. Should we ask you to provide certain information by which you can be identified when using this website then you can be assured that it will only be used in accordance with this privacy statement.

Unipedia may change this policy from time to time and update this page to keep in line with any government or legal changes, as well as company policies. You should check this page regularly to ensure that you are happy with any changes. This policy is effective from 10th of February 2021.

Who we are

Unipedia is a recruitment consultancy and recruitment business as defined by the Employment Agencies and Employment Businesses Regulations 2003 (our business) operating within universities, education institutes, language centres and colleges.

In order to help prospective students, we will need to obtain certain types of information to aid in your course/career/job search.

What we collect

We collect the personal data of the following types of people in order to undertake our core business.

  • Prospective and candidates

  • Candidates previously recruited by Unipedia


We may collect the following information:

  • Name and address

  • Most recent course/job title/internship

  • Email addresses

  • Telephone numbers

  • Demographic information such as postcode, preferences and interests

  • Compliance documentation and references

  • Financial statements

Why we collect information

We use information held about you in the following ways:

To provide you with information and services that you may request form us or we think will be of interest to you because it is relevant to your career or to your studies.

The core service we offer to our candidates is the processing of their study applications and visa applications to enrol them in British educational institutes/language centres/universities. However our service expands to supporting students with their career choices and finding jobs after graduating.

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data is described below

As a student recruitment business we introduce candidates to universities for study. The exchange of personal data of our candidates is a fundamental, essential part of this process.

In order to support our candidates career aspirations and our university partners’ acceptance requirements, we require a database of candidate data containing information on previous study performance as well as the current requirements. To maintain, expand and develop our business we need to record the personal data of prospective candidates and the outcomes of their applications.

How we may share your Data

We may use and disclose personal information about you for the purpose of assisting you in your search for the right degree and career. We may disclose personal information to potential universities, nominated referees; any person or body we are required to disclose to by law; to past educational organisations to verify qualifications and to competent organisations that conduct background and/or criminal record checks (so long as such organisation undertakes to comply with privacy laws and keeps all supplied information, confidential); any information stored may also be shared with our partner institutions.

In addition, we require your data for the following reasons:


  •  Internal record keeping

  • Use of our website

  • To notify you about changes to our service

  • We may periodically send emails about new information which we think you may find interesting using the email address which you have provided

  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests.

Where we store and process your personal data

We keep and process your information on our electronic, offline database. We access our servers daily for our day to day business activities from a secure device which is password protected and has strict user restrictions.

By submitting your personal data, you agree to this storing and processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

The transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try and prevent unauthorised access.


How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
The table below explains the cookies we use and why.

Cookie Name:                                         
Foundation Recruitment session cookie



This cookie is used to maintain a user session whilst you use the site. It helps us to ensure that when you submit information into one of the forms on the site, the submission is being made by a real user.


Cookie Name: 
Foundation Recruitment basket cookie


This cookie enables students to maintain a list of courses which they would like to apply for.


Controlling your personal information

We value our customers and their privacy and we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

We aim to keep your data for as long as required, we do regular checks with our candidates to find out if the data we hold on them is correct and if they still would like to be kept on our system or if they still wish to be contacted regarding any job opportunities we have.


  • If you wish to send us a copy of your CV via our website, it is essential that you have read our privacy policy as stated.

  • you have the right to request what information we hold on you

  • you have the right to ask for any information we hold on you to be updated or deleted

  • If you believe that any information we are holding on you is incorrect or incomplete or you would like it to be deleted then please contact us either verbally, or in writing t the email at the bottom of this page.

Changes to our Privacy Notice

Any changes we make to our privacy notice in future will be posted on this page and, where appropriate, notified to you by e-mail. Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to

Email: info@unipedia.co.uk